8 Fantastic Benefits of Using Computerized Maintenance Management System for Your Business
A business that embraces technology can end up growing at a faster rate than that one that decides not to. Technology has brought about both the bad and the good. When you evaluate both sides objectively, it is clear that the good wins. One of the miracle tools of technology when it comes to business is the invention of the computerized maintenance management systems (CMMS). It has brought a whole new spin to the maintenance end of business. It has so many benefits and you should definitely consider getting it for yourself. Before visiting www.maxpanda.com to get an idea of what a good CMMS looks like, here are some benefits you should know about:
The computerized maintenance management system helps you to plan and schedule your repairs for when it is most convenient for you. In such a scenario, you waste less time during peak office hours, and instead you are able to get a lot of work done. You no longer have to wait for your equipment to crash before getting it repaired. Once you get your CMMS installed, it allows you to log in new equipment when it arrives. It asks for details like the serial number and when it was bought. Based on this, it is able to give you a schedule of proposed maintenance dates. This is convenient as you don’t have to do it yourself.
- Reduce bulk
Bulk here refers to the amount of paperwork that you have to sort through. Every organization and business runs based on the help of some equipment. It can get messy keeping documents pertaining to all of them. Tracking maintenance dates can become a nightmare. In fact, you could lose such details, and be unable to establish what was bought when. CMMS eliminates all that confusion. Your data will be safely stored in the computer and therefore tracking will be made easier. It will handle all the data analysis for you. If you want to check on any machinery, you can just pull up the file.
One of the things that people fear the most when it comes to technology is being hacked. However, some CMMS software provides safety options so that your documents remain safe. One such option is SaaS (Software-as-a-service). It allows all your information to be stored in a cloud database and not in a server. That makes it harder to hack into. Furthermore, it also enhances safety when it comes to the maintenance operations. Some equipment needs to be handled with care. You can set up your system in such a way that it provides safety instructions to your maintenance teams on what is expected. Keeping them safe means that you spend less on medical expenses.
Depending on where you live, there is a body that regulates safety standards. Most businesses lose so much money by paying fines to regulatory agencies because their equipment is badly maintained, or not up to the expected standards. The CMMS makes it so much easier to follow maintenance regulations and can ensure that you are on the right side of the law at all times. You can find out about the regulatory procedures in your area and fine tune your CMMS to keep up. Furthermore, should you get in trouble, you can access all your logs and provide proof that maintenance was done as instructed.
A good computerized maintenance management system allows you to keep track of your equipment. You can easily check inventory whenever you want to add something to the organization. It will help eliminate the struggle of buying things only to realize that they were already there. When you log things in, they have their own unique record, with the date of purchase and how many hours it has been used for. This data is helpful when evaluating whether it is time to buy new equipment. According to an article by buildings.com, real-time alerts can be sent through the CMMS when operating limits are breached. Inspections can then be done to prevent serious issues.
- Smooth sailing
One of the benefits of planning maintenance beforehand is to avoid emergency repairs. Sometimes, in emergency repairs, the technicians tend to work fast under pressure, but may not do a good job. In a few days or weeks, another breakdown could occur. Furthermore, the fear of breakdown, makes the company keep technicians on call should anything happen. However, CMMS brings about a different system of repairs. It preempts when you need the next repair, thus preventing you from wearing out your equipment. In such scenarios, you can plan for your workers to handle the workload in another way while getting the machine fixed. The technicians can, therefore, work on it slowly and more effectively.
Most times, breakdowns happen because of lack of proper maintenance. Furthermore, in order to keep a continuous workflow, you may keep very many technicians on the payroll for emergency repairs. Since CMMS aims to eliminate all that, it becomes cost-effective. Proper maintenance of equipment will prevent you from having to spend a lot of money buying new ones unnecessarily. Instead, you can budget effectively and buy the equipment when you are ready. Eliminating emergency repairs means that you don’t need to keep many technicians at hand. Instead, you could hire a company that could do your periodic maintenance, and pay them as often as they work.
Another amazing benefit of using the CMMS is the fact that you can get to prioritize maintenance based on the ones that are most pressing. You won’t have to waste resources on non-important things. Should an employee need something repaired, they can place a request through the system. The manager can evaluate the requests at his or her own time, and decide which issues to attend to first. Only one person will be making decisions, rather than everybody doing it. They can do this in accordance to company policy.