Employee Monitoring: Using Software to Handle the Tracking Smoothly
These days, employers have many reasons why they have to monitor their employees. When one employee of an organization reveals confidential information to some competitors through their company cell phone or computer, then this can be detected by monitoring such device. As the number of employees working remotely on flexible schedules, it has become important to keep track of the movement of employees using employee monitoring software. This can ensure productivity escalation and decrease cost by annihilating personal calls which tend to mount as workers are left unattended.
Monitoring employees can be carried out in the workplace without offending or getting the workforce affected negatively. Employers must also understand that such task is multi-faceted. It is important to protect the rights and integrity of the workers, the reputation of the company and the legality of the move so that the employee monitoring plan can be carried out effectively. Although this may not be easy to do, but by following the tips below, everything will surely be handled smoothly.
Let the Employees Know about the Monitoring Plan
It is never a good idea to keep the monitoring unknown to employees. This can harbor anger or resentment when they learn about it. After some time, they will tend to know about this so it is better for employers to inform their people by themselves. It is important to emphasize the company policies in terms of internet usage, break time and company devices. This will help employers work with their best behavior and try to boost their performance. While it is not really wrong to track workers using tracking software, employees must not be kept in the dark.
Block Sites not Related to Work
Rather than letting the people access social networking or gaming sites, employers must get employee monitoring software which enables them to block particular websites like pornography sites and Facebook. With this, they don’t have to constantly keep an eye to everybody and always check web histories to identify unrelated searches. This can eliminate time management worries.
Install Internet or Computer Monitoring Software
Aside from blocking sites, protecting the company from information leak and corporate espionage can be done by having awareness of the individuals the employees communicate with while at the workplace. Also, employees must know the kind of activities their people take part in on their company computer. Installing web tracking software can make an advanced worker monitoring possible.
Monitoring Should not Excuse Anyone
All departments should be part of the monitoring. As employees monitor their people, they must not restrict to some individuals. As the business grows and such practice is carried out, many things could mess up.
Practice Fairness and Discreteness
It is not necessary for heads to roll when an employee is found slacking. Rather, employees must adopt a punishment policy that gets stricter as offences become graver. For instance, a warning can be given to those who commit a first offense, a reprimand for second offenders and so on. Employers must always keep mind that they are not aimed at firing employees; however, making them work more effectively and efficiently.
Mark is a software engineer who has worked in countries like the UK, India and the U.S. He initiated a study about a new web tracking software that has captured the attention of many companies across the globe.