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Vital pre-project talks with your web development team

Key considerations to discuss with your web development team

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Summary – A detailed discussion with the web development team before initiating a new project plays a vital role in the project’s success. Business owners must discuss all essential considerations with their team whether technical or non-technical to prevent any glitches while developing a web solution. For the same, we have prepared a list of various aspects on which an open discussion is necessary. Read them in our blog post and create an effective collaboration with your web development team.

Table of contents:

Technical considerations to discuss with your web development team

  • Methodology to choose
  • Tech stack
  • Hosting infrastructure
  • Design and user experience expectations
  • Testing and quality assurance
  • Performance monitoring

Additional aspects to consider

  • Privacy and security policies
  • Project completion time
  • Website support and maintenance
  • Independent project updates

What the business owner needs to ensure

  • Define your business requirements
  • Identify target audience and user expectations
  • Future-proofing
  • Competitive analysis
  • Past work analysis of your web development team
  • Budget allocation

The user’s perspective: Expectations from a web solution

  • Responsiveness
  • Relevant and engaging content
  • Fast loading times
  • Data security


The success of your web development project relies not only on the expertise of the team but also on the thoughtful consideration and communication of various factors like chosen methodology, tech stack, hosting, and others. These aspects serve as the backbone of your project, impacting your website’s performance, security, and user experience. 

By combining your web development team’s expertise with a profound understanding of these crucial factors, it will be possible to create a site that excels in performance and delivers a seamless user experience.

Read on to know the technical aspects that you should discuss during an open and comprehensive interaction with your web development team prior to project initiation, establishing a solid foundation for your project’s success.

Technical considerations to discuss with your web development team

Methodology to choose

Methodology defines the approach and process that the development team will follow. It dictates the path to develop your website. Whether it is your in-house team or the web development company you hire, it is necessary to decide the right approach for executing the project seamlessly.

There are a few common methodologies that a web development team would ideally follow- Agile, Waterfall, and Scrum. Each one has its strengths and is suited to different types of projects. 

Here is a brief overview of these methodologies.

  • Agile allows iterative development and is considered a flexible and adaptable approach. It enables the web development teams to respond to evolving needs and feedback, making it ideal for projects with changing requirements. 
  • Waterfall, on the other hand, is perfect for projects with clearly defined requirements and minimal changes. 
  • Scrum is excellent for projects that require less reassessment and adaptation.

To decide which one will work for your project, you need to look at their benefits and limitations and their alignment with your company’s goals/objectives. The careful consideration of the methodology sets the tone for the entire project development.

Tech stack

Discussing the technology stack to be used with the web development team is another pivotal step in ensuring your project’s success. It is a critical decision to build the foundation of your website development process.

The technology stack encompasses the programming languages, frameworks, libraries, and databases for your project. The choice of programming language dictates how your website will communicate with servers and users, frameworks and libraries help optimize both time and cost, and databases help manage, store, and retrieve data. 

As there is no one-size-fits-all tech stack that can work for every project, the choice should be based on factors like project requirements, scalability, security, and the expertise of the development team.

Hosting infrastructure

For the website’s performance and security, it is essential to decide on a suitable hosting infrastructure. Have a detailed discussion with your web development team regarding the selection of the most appropriate one among various hosting types, which are shared hosting, dedicated hosting, cloud hosting, and virtual private server (VPS) hosting. It is also essential to keep in mind that the chosen infrastructure will not only be responsible for catering to the current website’s needs but also facilitate future growth while ensuring a seamless user experience.

Design and user experience expectations

A collaborative approach to UI and UX ensures that the visual and interactive aspects of your website are consistent with your brand identity and user expectations. The conversation with your development team should involve a discussion on how the website’s content will be organized, the color schemes to define your website’s visual identity, and the placement of visual elements (images, icons, and graphics), among others. The thoughtful integration of these elements will not only reflect your brand’s character but also ensure that users are drawn into an engaging, informative, and aesthetically pleasing web experience.

Testing and quality assurance

To ensure your website functions seamlessly, it is essential to discuss how the team plans the different testing approaches, including unit testing, integration testing, and user acceptance testing. This discussion ensures that every aspect of your web project is rigorously examined and validated, resulting in a high-quality, error-free final product.

Performance monitoring

It focuses on assessing and optimizing the performance of your website or web application. Monitoring the site’s performance involves tracking various metrics and parameters to ensure that your site operates efficiently, loads quickly, and delivers a seamless user experience. 

Here the discussion with the web development team should encompass understanding the monitoring tools and platforms used to measure performance, deciding how often performance monitoring will occur, and clarifying who within the team will be responsible for this monitoring.

Additional aspects to consider

Beyond the core technical aspects, the discussion with a web development team includes several other facets as well, which are equally essential for the project’s success.

Privacy and security policies

Websites often include sensitive and confidential information, so it is crucial to thoroughly discuss the privacy and security policies with your web development team. It ensures that the project complies with data protection laws and regulations, such as GDPR, HIPAA, or industry-specific standards. 

Here the discussion should encompass defining what information should be protected, encryption methods that are to be used to protect data during transmission, clarifying if the team maintains audit trails to track access to sensitive data, and discussing the need for a Non-Disclosure Agreement (NDA) to formalize the protection of confidential information. 

This proactive approach establishes a solid foundation for protecting your site’s data and ensuring the project’s integrity. Additionally, these practices to safeguard against potential threats, reduce the risk of security incidents and data breaches, which helps preserve your brand reputation and fosters trust among users. 

Project completion time

Discussing project completion time with your web development team is essential to set clear expectations and ensure the project progresses smoothly.

Here, the discussion includes factors like the project’s overall timeline and key milestones. This discussion provides a clear understanding of project goals and helps manage expectations. It facilitates efficient project tracking, reduces misunderstandings, and timely adjustments if issues arise. It ensures that both you and the web development team are on the same page.

Website support and maintenance

Discussing ongoing support and maintenance ensures that your website remains functional, secure, and up-to-date. To do this, you need to establish a support plan that includes the types of post-launch services and any service level agreements (SLAs). Additionally, discuss the cost associated with post-website-launch support to plan the budget accordingly.

Independent project updates

If you have ample technical expertise, updating your web application post-launch will not be a complex task. However, it will be worthwhile to discuss certain pointers with your web development team to be aware of the most appropriate update and maintenance steps. 

Discussion pointers can involve evaluating the content management system (CMS) or the backend system that will be used to manage and update your web solution. It can also include ensuring that the chosen technology is user-friendly for content updates, enabling you to make changes independently without relying on the development team for modification. 

Nevertheless, if you do not wish to invest time in updating your web solution, the most cost-effective approach will be to hire a web developer to perform the required updations.

What the business owner needs to ensure

Though effective collaboration is essential between the business owner and the web development team for the project’s success, it begins with a set of key considerations that need to be addressed at the business owner’s end before initiating the discussion.

Define your business requirements

Clearly outlining your business requirements is the initial step in setting the project’s direction. You must set your business goals, what you aim to achieve with the website, and how it fits into your overall business strategy. 

It works as a roadmap for the development team. This ensures that the team fully comprehends your business’s objectives and can tailor the project to meet your unique needs, resulting in a website that aligns with your business goals.

Identify target audience and user expectations

To develop a user-centric website, it is essential to identify your target audience. You should define the demographics, preferences, and behavior of your users to optimize the website experience for your audience. This will also empower your web development team to develop the site by keeping your intended users in mind, which, in turn, will result in increased user engagement, better conversions, and a more successful online presence.


In addition to identifying the target audience, it is also vital to anticipate future needs and scalability. You must have an idea of potential growth and changes in your business, and how your website should accommodate these. It will help make your web project sustainable in the long term.

Consider how your website can handle increased traffic, content, or features. For example, can your hosting infrastructure easily adapt to higher loads, and is your database structure designed for efficient scaling? It is crucial to highlight such issues and address them with your web development partner to understand their strategy for maintaining optimal website performance as your user base grows.

Competitive analysis

It involves studying your direct competitors and understanding how they approach their online presence. By assessing what works for your competitors, you can identify opportunities to stand out and outperform them. 

To begin, it’s essential to analyze businesses that operate within your niche or industry. Understand their design, content, functionality, and overall user experience.

Explore how they engage with their audience through content, social media, and other online channels. Once you’ve identified opportunities and areas for improvement, collaborate with your web development team to create a strategy that elevates your web presence to new heights.

Past work analysis of your web development team

Analyzing the team’s past work, particularly projects similar to yours, is crucial. It provides insights into their experience and their ability to meet the project’s requirements. This ensures that you’re partnering with a team that understands your project’s goals, increasing the chances of a successful outcome.

Budget allocation

It is a crucial aspect of project planning that involves assigning financial resources and allocating funds for web design, development, and any third-party integration. Consider how you will market and promote your website after launch. This may include budgeting for online advertising, social media campaigns, and search engine optimization. 

Proper budget allocation not only helps in managing project costs but also ensures that financial resources are utilized optimally to achieve your project’s goals. By discussing these financial aspects with your web development team, you can maximize the value of your budget throughout the project’s lifecycle.

The user’s perspective: Expectations from a web solution

The success of a web development solution depends on delivering a user experience that fulfills the user’s expectations. Understanding their needs and meeting them is essential for ensuring user satisfaction, building trust, and achieving your business goals. Let’s understand what a site visitor expects from a web solution.


The user wants a web solution that adapts to their chosen device, whether it is a desktop, tablet, or smartphone. Business owners can fulfill this expectation by ensuring that their website is responsive and offers a consistent experience across various screen sizes.

Relevant and engaging content

A website visitor seeks relevant and engaging content. So, as a business owner, you must regularly update your site with the latest information, clear messaging, and high-quality visuals that will keep them engaged and informed.

Fast loading times

Website loading speed is a critical web development aspect that directly impacts user experience, search engine rankings, conversion rates, and overall website success. In today’s fast-paced digital world, users expect websites to load quickly. By prioritizing website speed and implementing optimization strategies, a business owner can provide the best user experience, and achieve their online goals more effectively.

Data security

Users demand that their personal information be kept secure. They expect the website to protect their data and provide secure transactions. Therefore, it is essential for business owners to implement robust security measures to build trust among users and meet their expectations regarding security.


We hope the insights given in this blog post will be helpful in establishing a successful online presence via your web solution. Moreover, if you are working with an in-house team, be sure to consider your team’s skills and any possible training they might require to deliver better results. Nevertheless, if you choose to outsource your project to a web development service provider, ensure clear communication while collaborating with them. Doing so will help you navigate the complexities of web development and propel your web solution to new heights.

Best of luck!

Author Bio : Amelia Swank is a senior app and web developer with over 8 years of experience. Currently with SunTec India, she specializes in the domain of digital solutions, specifically WordPress development, Shopify development, Magento development. Her passion for technology fuels her writing, aimed at spreading insights to all. Amelia closely follows the latest IT advances to share her expertise with those interested in the field.

Stanislaus Okwor is a Web Designer / Developer based in Lagos - Nigeria. He is the Director at Stanrich Online Technologies. He is knowledgeable in Content management System - Wordpress, Joomla and PHP/MySQL etc

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